A member of the LAC Self-Insured Fund should have the following forms on file for each employee:
Application (English) – downloadable PDF
Application (Spanish) – downloadable PDF
I-9 Form (English) – downloadable PDF
I-9 Form (Spanish)
Second Injury Fund Questionnaire (English) – downloadable PDF
Second Injury Fund Questionnaire (Spanish) – downloadable PDF
The following Drug & Alcohol policy and Health & Safety plan must be implemented:
Drug & Alcohol policy in English – downloadable PDF
Drug & Alcohol policy in Spanish – downloadable PDF
Health & Safety plan template – downloadable PDF
Utilize the Contract and Addendum to Contract on all non-insured contracted truckmen. Keep a copy on file to send with audit for the year. The written contract should include the following:
- Identify parties involved. (Farmer Brown, LLC agrees to hire John Doe Trucking an independent contractor.)
- What is the scope of the work required? (Provide truck and driver to haul commodity from point A to point B)
- Term of agreement. (By load, three weeks, as needed)
- The amount you are to pay for service. (So much per mile; per load; per bale)
- The contract needs to be dated and signed by both parties.
- Attach the “Addendum to Contract” and have it signed
“Addendum to Contract” – downloadable PDF
Click the links below for questions regarding the Federal and State requirements for employees and regarding the classification of employees vs. independent contractors.
http://www.irs.gov/businesses/small/article/0,,id=98862,00.html